Startup Manual Teacher Manual Principal Manual

Get your school up and running on ClassCheckpoint

A short, school-wide startup guide. Use it to plan the rollout, gather what you need, and get every teacher tracking breaks within a single staff meeting.

Open ClassCheckpoint

01 Overview

ClassCheckpoint is a web-based sign-out system for tracking student breaks (washroom, water, locker, office, etc.). There is nothing to install — every teacher and admin signs in with their school Google account in a browser.

Rolling it out across a school takes three steps:

  1. The ClassCheckpoint team activates your school after a quick email exchange.
  2. Principals invite teachers from the principal dashboard.
  3. Teachers set up their own classes and start using a device at the door.
Time required: About 15 minutes for activation, 5 minutes per teacher to set up their classes the first time.

02 What You'll Need

One device per classroom

Every classroom that will track breaks needs one always-on device by the door for students to sign in and out on. A spare Chromebook is the easiest option, but anything that runs a modern browser works:

  • Chromebook (recommended — cheap, fast to set up, locks to one tab)
  • Old laptop (Windows, Mac, or Linux)
  • Tablet (iPad or Android)
  • An existing classroom desktop, if it sits near the door

The device just needs internet access and a browser. No installs, no app store, no special hardware.

Google accounts for staff

Every principal, vice-principal, and teacher needs a school Google account (Google Workspace for Education or any Google account they already use for school). Sign-in is Google-only — there are no separate ClassCheckpoint passwords to manage.

A list of teachers

Have the email addresses of every teacher who will use the system ready before activation day. Principals will paste them in to send invites.

03 Activate Your School

Schools are activated by the ClassCheckpoint team. To request activation:

  1. Email support@classcheckpoint.ca from a school address.
  2. Include your school name, board / district, and the Google email of the principal (or whoever should be the first admin).
  3. The ClassCheckpoint team replies within one business day to confirm activation and grant the first principal account.
Tip: If you'd like the team to bulk-add your teacher list at the same time, attach a CSV or simple text list of teacher emails. Otherwise principals can invite them in a few clicks.

04 Add Principals & Admins

Once the first principal can sign in, they can grant principal privileges to any other staff member from the Staff tab in the principal dashboard:

  1. Open the principal dashboard and go to Staff.
  2. Find the teacher in the list and click Make Admin.
  3. That account now sees the full principal portal on next sign-in.

Use the same place to Revoke Admin when someone changes roles or leaves.

For full details, see the Principal Manual.

05 Invite Teachers

From the principal dashboard:

  1. Open the Staff tab.
  2. Click Invite Teacher and enter their school email.
  3. They receive a sign-in link by email. Once they click it and sign in with Google, they're attached to your school automatically.

Teachers do not need to wait for principals — once invited, they can set up their classes at any time.

06 Classroom Setup

Each teacher does this once, in their own classroom:

  1. Sign in with Google at classcheckpoint.ca.
  2. Create their class blocks (Period 1, Period 2, etc.) and add their student rosters.
  3. Open the same site on the door device, sign in, and switch it into door mode for the current block.
  4. Leave that browser tab open. Students tap their name and a passcode to sign out and back in.
Tip: A wall-mounted Chromebook by the door is the cleanest setup. Lock the device to a single tab so students can't browse away.

Step-by-step instructions, including passcode setup and daily routines, live in the Teacher Manual.

07 Day One

On the first day you turn it on school-wide:

  • Distribute passcodes to students — each teacher hands out (or has students choose) a 4-digit passcode for every student on their roster. Students need this before they can sign out.
  • Spend 2–3 minutes per class showing students how to tap their name and enter their passcode.
  • Expect a few "I forgot my passcode" moments — teachers can reset them in one click.
Don't aim for perfect on day one. Most schools see normal sign-out behavior settle in within the first week, and useful patterns become visible in the principal dashboard within two.

08 Rollout Checklist

  • Identified one device per classroom (Chromebook, laptop, tablet, or existing desktop).
  • Confirmed every teacher has a school Google account.
  • Emailed support@classcheckpoint.ca to activate the school.
  • First principal signed in and confirmed access to the principal dashboard.
  • Additional principals / vice-principals promoted via the Staff tab.
  • All teachers invited from the Staff tab (or bulk-added by the ClassCheckpoint team).
  • Teachers signed in, created class blocks, and added rosters.
  • Door devices in place and switched into door mode.
  • Brief in-class walkthrough done with students on day one.

09 Next Steps

Once your school is set up, hand the right manual to the right person:

For Teachers
Teacher Manual →
For Principals & VPs
Principal Manual →
Need Help?
Contact Support →